New Software Features For January 2024

It’s a brand new year, and with it, we have launched some incredible new features for Oxford Abstracts.

In the last few months, we have launched SEVEN new features.

We continually develop our software to make the process of organising, submitting, reviewing or attending an academic event run as smoothly as possible.

Plus, we strive to bring you the very best academic software possible.

Our aim has been to provide even more flexibility to event administrators.

To enable them to create their event to their exact requirements, adding bespoke touches to their abstract collection, reviewing and decision process as well as to the event itself, and if that’s not enough to gain access to help articles from wherever they are in the system

So what are the latest new features?

• Streamlined and upgraded the program schedule view

• You can create and distribute certificates to attendees, speakers, etc at your conference

• Configure invoices and receipts for delegate registration

• Quickly create and customise your conference homepage for attendees

• Edit automated delegate registration emails

• Help Hub - gain quick access to the Knowledge base articles directly from your dashboard.

Revamped Program Schedule View

We’ve worked hard to design and implement a cleaner, more modern look with a crisp white background and colourful lines on session blocks. This new design is not only easy on the eyes but also makes navigation a breeze.

We also wanted to provide the viewer with everything they need at their fingertips without having to hunt high and low for the information they want.

What else is new?

• Key Actions at Your Fingertips

We've streamlined the interface to ensure that key actions are more accessible. At first glance, join sessions with ease, view submissions, click through to the titles page, add events to your calendar, bookmark sessions, and see details about presenting authors and chairs. This update is all about bringing efficiency to your fingertips.

• Tabbed Days for Easy Navigation

Say goodbye to endless scrolling! For multi-day conferences, we've introduced tabs to separate each day's sessions. This means you can swiftly navigate between different days, making it easier to plan and attend the sessions that interest you most.

• Enhanced Program Search

Our improved search functionality is a game-changer.

Now, you can effortlessly search for presenting authors, contributors, session titles, and more. This powerful tool ensures that you won't miss out on any part of the program that interests you.

• List View for Your Convenience

For those who prefer a more traditional approach, we've added the option to view the schedule in a list view. This alternative layout provides a straightforward, at-a-glance overview of the program, making it simpler to find what you're looking for.

BEFORE

AFTER

Certificates

You asked - we created them!

Gone are the days of spending hours designing certificates for attendees, presenters, etc, for your conference.

We’ve released our fully customisable certificate feature where you can:

• Quickly choose a template and customise it to your requirements

• Add desired merge fields, signature/s and logo

• Create bespoke recipient lists with a click of a button to send your certificates to

All users are eligible for up to 20 FREE certificates.

This feature can be purchased as an add-on to your package, including our free package. It’s already included in our Professional Conference Package.

Find out how to make your bespoke certificates via our detailed Knowledge Base article.

Invoices & Receipts

Another new feature added to our new delegate registration system that rolled out last year is the capability to configure invoices and receipts.

What does this mean?

Well, you can simply select from the tickboxes provided to add what is shown to attendees on their invoices and receipts.

For example, you can choose which event-specific and customer-specific information is shown, i.e. the customer order number, the date of registration, customer email address, event date, event logo etc.

You can also add images and questions and attendees' answers that they would have completed on the form they answered when signing up for your event.

It’s another way for the software to provide even more flexibility to admin's needs and requirements.

Want to find out how to do this?

Then, take a look at our detailed, step-by-step guide on our Knowledge Base.

Conference Homepage

The conference homepage will be the first page attendees will see when viewing your academic conference.

It’s the hub where they can find out all the vital information about your event.

Admins can customise it according to their requirements, including adding banners and sponsor logos, attaching any download documents attendees may need, as well as conference information such as times, etc.

They can also set up “tips” to guide attendees through our conference software so they are up to speed and can use it competently before the conference day.

An example of this would be showing attendees how to bookmark the sessions they want to attend for easier and quicker access on the day.

For full instructions on setting up your conference homepage, take a look at this article here.

Edit Automated Emails for Delegate Registration

Now, we want to make admin's lives as easy as possible when it comes to organising academic events, hence why we introduced automated emails in our upgraded delegate registration system.

But we know this doesn’t suit everyone’s needs, so we developed our automated emails to have an edit function so they can be fully customisable and adapted to say precisely what you want.

Of course, if you’re happy with what the automated emails say, then great, there is nothing more for you to do.

But if you want to edit the text and merge fields, now you can.

Follow these simple instructions to start creating your bespoke delegate registration emails.

Help Hub

If you’re busy working away setting up your abstract management, academic event, delegate registration or whatever it is you’re using Oxford Abstracts software for, should you get stuck or unsure of what to do, you can now click on the Help Hub at the bottom right of your screen to help you.

Help Hub Icon

Thanks to the power of AI, it will automatically search our Knowledge Base for all the articles relating to your search term and show them to you. Meaning you can quickly find the information and instructions to help you.